Adding a cost
Click Add cost from any of these places:
- The Financials page header.
- The Financial history card on any Account detail page.
The popup opens. Pick the broker, then a category and mode.
Categories
The most-used:
- New evaluation — eval fees, the initial cost to start an eval.
- Reset — reset fees when an eval gets reset.
- Subscription — recurring platform or data subscriptions.
- Other — anything that doesn’t fit a specific category.
Less common:
- Activation / S2F purchase — funded-account activation fees, Sim-to-Funded transition fees.
- Data feed — third-party market data subscriptions.
- Platform fee — broker platform charges separate from the eval.
- Refund — money a broker gave back, such as a refunded evaluation fee. Enter the amount you got back, with no minus sign: the Refund category takes it off Spent.
Individual mode
- Account — pick the account, or
(no specific account)for a broker-wide cost. A blown account is listed after the others, marked (blown), so a reset or fee paid before it was blown can still go on it. - Amount ($) — the cost, or for a refund the amount you got back. Always a positive number: the category says which way the money moved, and an amount with a minus sign is not saved.
- Date — defaults to today, or to the account start date if you opened the popup from an account detail page.
- Note — optional, up to 120 characters. Shows in the ledger row.
To log several charges for the same account in one go, click + Add another charge. Each charge gets its own Date and Amount ($) row, and all of them save together against the account you picked. Under Refund, each one is a refund, entered as the amount you got back.
Bulk mode
Same as bulk payouts: pick accounts, pick same-per-account or lump-sum, enter the amount, pick a date strategy (single date for all, or each account uses its start date), preview, save. A bulk refund is entered the same way, as the amount you got back.
The same dedup behavior applies: if an account already has a matching cost this month, PropStax skips it and flags yellow. Check Override dedup to force-create.
Broker total mode
A single cost row attributed to the broker as a whole, not any specific account. Use when you have a broker-level charge that doesn’t map cleanly to one account (e.g., an annual platform fee that covers everything).