How PropStax counts money

Two metrics drive everything in Financials and Reports.

Net cash flow

PropStax adds up every payout you’ve recorded and subtracts every cost you’ve recorded:

Net cash flow = total payouts received − total costs paid

This is the Net cash flow tile on the Dashboard and the running total on the Financials page. It’s a lifetime figure by default; on Financials you can scope it to a period (30d / 90d / YTD / all-time).

Per-broker ROI

On Reports → Per-Firm, the ROI column is:

ROI = Net / Spent × 100%

Where Net is what you walked away with from that broker (received minus spent), and Spent is the total costs paid to that broker.

If the column shows — for a broker, it means you haven’t recorded any costs for that broker yet. Add costs in Financials to see ROI.

What counts as a payout vs. a cost

• Payout — money the broker paid you (a funded account withdrawal). Has a gross amount, a profit split percentage, and a net amount.
• Cost — money you paid the broker (evaluation fees, resets, subscriptions, fees of any kind).

Both can be recorded against a specific account or against a broker as a whole (broker-total mode).

Personal accounts count money differently

Payouts and costs are a prop-firm idea. Your own real-money (personal) accounts don’t have evaluation fees or profit-split payouts — they track deposits, withdrawals, and broker fees instead.

Flip the Prop / Personal switch at the top of the sidebar to Personal, and the Financials page shows that cash ledger: every deposit, withdrawal, and fee, with tiles for deposits, withdrawals, fees, and net deposits over the period you pick. Each row is labeled with the broker’s own description — deposits and withdrawals read as Deposit / Withdrawal, and fees keep their specific kind (Liquidation Fee, Market Data Subscription, Entitlement Subscription, and so on) instead of a generic “Fee”, so you can tell a data-feed charge from a liquidation at a glance. The same labels show in the Personal calendar’s Cash Flow list. It’s read-only — these entries come straight from your broker, so there’s nothing to add or edit by hand (unlike prop costs and payouts, which you log yourself). The same money also drives your Personal dashboard, and it’s kept completely separate from your prop-firm Net cash flow.